IEEE International Conference on Network Softwarization
28 June–2 July 2021 // Virtual Conference

Presenter Guidelines

As NetSoft 2021 will be held as a virtual conference, speakers will present their work on the Zoom platform. We request all speakers, named Presenters to give their talk live in the allotted time specified in the technical program, which has been put together considering the authors respective time zones. However, to cope with possible connectivity issues and to allow video replay for people who were unable to attend, each speaker is also requested to record and submit a video of their talk by June 17 (extended) June 7. By that day, each presenter will receive an email from Whova with a link to an online form to submit their video, fill in their bio, provide their picture, and complete their profile.

During the conference days, in case of technical or connectivity issues that prevent the speaker from presenting live, the pre-recorded video of the presentation will be played. However, at least one of the paper’s authors must be online to answer questions after the talk, otherwise it will be considered as a no-show and the paper will not be submitted in IEEE Xplore.

The pre-recorded video is mandatory and must be submitted by June 17 (extended) June 7, even though we expect the Presenter to present live during the session.

We strongly recommend Presenters to check if they are assigned to their proper paper session on the Whova program page and to notify the organizers if you are not the presenter of the paper. In that case, you should send an email containing all the information (Full name, email, affiliation, country, EDAS paper ID) about the final presenter, from the paper co-authors, who will replace your Whova profile account. Please note that you won’t be able to access the conference content anymore, unless the new presenter registers for the conference with the participation rate so that both of you can have access.

Below are the exact duration of videos and Q&A sessions depending on the paper / session type:

  • Duration of video content:
    • PS presentation (full-length paper) video: 23 min
    • TS presentation (short-length paper) video: 15 min
    • Demo presentation (Demo paper) video: 9 min
  • Duration of Q&A sessions:
    • PS (full-length paper) Q&A: 6 min
    • TS (short-length paper) Q&A: 4 min
    • Demo Q&A: 3 min
  • Duration of Workshop presentation videos and Q&A session:
    • Please contact your workshop chair(s) for guidance (workshop session timings vary).


Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally videos may contain a shot of the speaker’s head for increased engagement. (This shot should be thumbnail-sized and overlayed on the slide images as shown here. Many presentation software allows recording audio and video directly in the application and can export appropriate video files. Please see the notes below for detailed instructions for PowerPoint and KeyNote. If you use a different application, please see the notes under Other Options.


Video format recommendations:

  • format: 16:9
  • resolution: 720p (1280 x 720)
  • typical size to be calculated according to the session type:
    • 1 minute video has typically a size of 10 MB
    • maximum bitrate: 1500 Kbps
    • For example, a 12 minutes video should be around 12 0MB, a 23 minutes video should be around 230 MB.
  • duration depending on your paper type, check the above information


  1. Follow these instructions to add audio (and optionally video) to your slides.
  2. Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.
  3. Alternatively, you can follow this video tutorial (How to Make a Video in PowerPoint) which goes through both of these steps. For Keynote, see this video tutorial (Keynote: How To Record & Export High-Quality Videos).


  1. Record your screen (and microphone) while giving the presentation.
  2. As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two.

2021 Patrons

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